146 UNITED HAMPSHIRE US REIT Corporate Governance During the AGM, Unitholders are given the opportunity to vote. Where relevant rules and procedures govern such meetings (e.g. voting procedure), these rules and procedures are clearly communicated prior to the start of the meeting. Provision 11.4 of the Code requires an issuer’s constitutive documents to allow for absentia voting at general meetings of Unitholders. The Manager is not implementing absentia voting methods (such as voting via mail, email or fax) until issues such as the authentication of Unitholders identity and other related security and integrity of such information can be resolved. Notwithstanding the foregoing, Unitholders are able to appoint up to two proxies to vote on their behalf should they be unable to attend the meeting (or in the case of a corporate Unitholder, through its appointed representative). Unitholders such as nominee companies which provide custodial services for securities are not constrained by the two proxy limitation and are able to appoint more than two proxies to attend, speak and vote at general meetings of UHREIT. Based on the above, the Board is of the view that Unitholders will still be able to participate effectively in and vote at the general meetings even in the absence of absentia voting through the appointment of proxies. Accordingly, the rights of the Unitholders are consistent with the intent of Principle 11 of the Code. In addition to that, the Manager sets out separate resolutions on each substantially separate issue (which are not interdependent and not linked so as to form one significant proposal) at general meetings and supports the Code’s provision as regards “bundling” of resolutions. Should there be resolutions which are interlinked, the Manager will provide reasons and material implications in the notice of the meetings or at general meetings to which Unitholders are given the opportunity to raise questions and clarify any issues that they may have relating to the resolutions sought to be passed. For greater transparency and to better reflect Unitholders’ interests, the Manager will be using poll voting at the general meetings to facilitate greater and more efficient participation of all Unitholders present or represented at the general meetings. The voting results of all votes cast for, against or abstaining from each resolution are then displayed at the general meeting and announced to SGX-ST after the general meeting. An independent external party is appointed as scrutineer for the electronic voting process to count and validate the votes at general meetings. The presentation materials, together with the voting results, will be made available as soon as practicable to the Unitholders on the SGXNET and UHREIT’s website. The minutes of Unitholders’ general meetings which capture the attendance of Board members at the general meetings, matters approved by Unitholders, and substantial and relevant comments or queries from Unitholders relating to the agenda of the general meeting together with responses from the Board and Management, are prepared by the Manager and are available on SGXNET and UHREIT’s website at https://www.uhreit.com/. FURTHER ENGAGEMENT In the execution of its duties, the Board adopts an inclusive approach and not only considers UHREIT’s obligations to its Unitholders but also the interests of its material stakeholders, as part of its overall responsibility to ensure that the best interests of UHREIT are served. The Manager strives to communicate all material price sensitive information to Unitholders on a timely basis, while maintaining regular interaction and dialogue with Unitholders to generate awareness and understanding of UHREIT’s business model, competitive strengths, growth strategy and investment merits and garner feedback and views for consideration. The Trust Deed is available for inspection at the Manager’s office (with prior appointment). In FY2025, the Manager provided Unitholders with the full unaudited half-year and full-year financial statements within the relevant periods prescribed by the Listing Manual. These half-year and full-year financial statements were reviewed and approved by the Board prior to release to the Unitholders via announcements on SGXNET. The release of half-year and full-year financial statements were accompanied by news releases issued to the media, which were also made available on SGXNET. In presenting the half-year and full-year financial statements to the Unitholders, the Board sought to provide the Unitholders with a balanced, clear and comprehensible assessment of UHREIT’s performance and prospects. In addition, the Manager had also voluntarily provided Unitholders with business updates relating to the operating and financial metrics of UHREIT for its first and third quarters.
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